How to set up another email address

Q: Can you have 2 email addresses the same?

Most email providers offer email aliases which can let you use separate addresses for the same inbox. For example, a husband and wife sharing the email address smithinspections@gmail.com could also receive emails at smithinspections+john@gmail.com and at smithinspections+jane@gmail.com.

Q: Can I have 2 Gmail email addresses?

Can I Have Multiple Gmail Accounts? The short answer is, Yes, you can have multiple Gmail accounts. Many professionals have both a personal Gmail account and a work Gmail account tethered to their CRM.

These steps are the same whether you're adding your first email account or additional email accounts to Outlook.

Table of Contents Show

Outlook won't accept my password
Problems adding your email account? Use advanced setup.
Need to update settings for an existing email account in Outlook?
Add a new account quickly
Can you have 2 email addresses the same?
Can I have 2 Gmail email addresses?

Select File > Add Account.
What you see next depends on your version of Outlook.
For Outlook for Microsoft 365 and Outlook 2016
For Outlook 2013 and Outlook 2010
Enter your email address and click Connect.
Enter your name, email address, and password, and click Next.
If prompted, enter your password again, then select OK > Finish to start using your email account in Outlook.

Outlook won't accept my password

If Outlook won’t accept your password and you know you’re using the password for your email account, you might have an email account that requires additional security.

Gmail, Yahoo, iCloud, Outlook.com, and AOL accounts all use two-factor authentication to help verify that you’re the person trying to access your email account.

To add your email account to Outlook, depending on your provider you might need an app password, also known as an application password. This is a different password than your regular email account password. One way you'll know you need an app password is if you see the following message: 2-factor authentication is set up for your account. Please sign in using your application password.

The steps to obtain an app password are different for each email provider. Select your provider in the drop-down for instructions.

Outlook 2019, Outlook 2021, Outlook for Microsoft 365

With the newer versions of Outlook, you can add your Gmail account as an IMAP account without setting up two-factor authentication, and you don't need an app password. However, for increased account security we recommend enabling two-factor authentication for your Gmail account. This adds an extra layer of security after you enter your password by requesting you to enter a code from your phone to authenticate.

Outlook 2016 and earlier versions, or if using a POP account

If you're using Outlook 2016 or an earlier version, or if you want to add your Gmail account as a POP account, you'll need to enable two-factor authentication and create an app password. You'll use the app password in place of your regular password to add your account to Outlook.

To turn on two-factor authentication and get an app password, use the following steps.

Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen.
Select Account. Under Security, select Signing in to Google.
Under Password, if 2-Step Verification is OFF, click the > next to OFF. Otherwise, skip to step 4.
1. On the first screen, click Get Started.
2. If prompted, enter your Gmail password and then click NEXT.
3. Enter your phone number and select whether you want to receive your verification codes by text message or a phone call. Then click NEXT.
4. Enter the code you received and click NEXT.
5. Click TURN ON to finish setting up 2-step verification.
6. Return to the previous screen by clicking the left arrow at the top of the screen next to 2-Step Verification.
Under Password, select App passwords.
Enter the password for your Google account and then select Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists, and then select Generate.
Google will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.

If you're using two-factor authentication for Outlook.com, use the following steps to generate an app password.

Go to https://outlook.com, click your initials in the upper right, and then select View Account.
Under Security, select Update.
Under More security options, select Explore.
Scroll down to the app passwords section, and then choose Create a new app password.
Your app password will be displayed on the next screen. Make a note of this password, as you'll need it when you add your account to Outlook.
Use the instructions at the beginning of this article to add your account to Outlook, but when Outlook asks for your password, enter your app password.

Go to the Yahoo website from your browser and select the settings icon in the upper right corner of the screen.
Select Account info > Account security. You may need to sign in again.
If Two-step verification isn't turned on, you'll need to do that before you continue. Then select Manage app passwords.
Select Outlook Desktop from the drop-down list, and then select Generate.
Yahoo will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.

Go to the Apple ID website from your browser and enter your Apple ID and password.
If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.
In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password...
Enter a name for your password, such as Outlook, and select Create.
Apple will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.

Problems adding your email account? Use advanced setup.

You may need to manually add your email account. Choose from one of the advanced methods below:

Use advanced setup to add a POP or IMAP email account in Outlook for Windows

If you need to enter specific values for incoming and outgoing server names, port numbers, or SSL settings, you can use Outlook's advanced setup option. You can use these instructions to add a POP or IMAP account to Outlook.

Open Outlook and select File > Add Account.
On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.
Select your account type. Most of the time when you need to use this option, you'll select IMAP.
The Account settings screen should be pre-populated with most of the account settings you need. However, if you need to look up your settings, see the POP and IMAP account settings topic. Enter your incoming and outgoing server settings and then select Next.
Enter your password and then select Connect.

Use advanced setup to add a third-party MAPI email account to Outlook for Windows

If you are using a third-party MAPI provider, download and configure the MAPI email provider application as suggested by provider company.

Open Outlook and select File > Add Account.
On the next screen, enter your email address, select Advanced options, check the box for Let me set up my account manually, and select Connect.
On the Advanced Setup screen, select Other.
On the Other screen, choose the type of server to connect to from the list.
Note: The Other option and your account type listed under it will only appear if you’ve properly installed and configured the MAPI provider.
Click Connect.
The third-party MAPI provider application installed on your machine should launch.
Finalize the account setup by following the MAPI provider's instructions.

Need to update settings for an existing email account in Outlook?

If you already created an email account but need to update existing settings because of recent problems, go to Change or update email account settings in Outlook for Windows.

Note: AOL and Verizon customers who need to update their account settings after AOL's recent change to their server settings should see the section Update your email settings in Outlook for Mac. When checking your encryption settings, make sure they're set to SSL, SSL/TLS, or Auto and not TLS only.

Add a new account quickly

Most email accounts, including Microsoft 365, Exchange server accounts, Outlook.com, Hotmail.com, Live.com and Google accounts can be set up in a few quick steps.

Select Outlook > Preferences > Account.
Click the plus (+) sign > New Account.
Type your email address > Continue.
Type your password > Add Account. (Your screen might look different from this one depending on the account you're adding.)
If adding a Yahoo, or other IMAP or POP account, you might be taken to those sites and asked to allow Outlook to access your mail, contacts, and calendars. Click Allow to continue.
If you are adding Gmail, you will get a prompt within Outlook to sign-in to your Google account. This is for users who are on Build 16.15.18070902 and higher.

Have you already added your Gmail account to Outlook then see, Improved authentication for existing Gmail users.
Select Done to start using Outlook 2016 for Mac.

If you have a Google account added to Outlook for Mac earlier to the release of improved authentication experience for Google IMAP accounts, then you will need to sign-in using the browser to connect to your account.

Select Sign in to Google.
Choose an account.
You will be asked to allow Outlook to access your mail, contacts, and calendars. Choose Allow.
You will be asked to return back to Outlook. Choose Allow.
Select Done to start using Outlook 2016 for Mac.

Select Tools > Accounts.
Select the email account you want to change.
Update your account description, personal information, username and password, or other settings, depending on the type of account you're editing.
When finished with your updates, select OK.

After your first account is set up, follow these steps to add all subsequent email accounts.

Select Tools > Accounts.
Click the plus (+) sign > New Account.
Enter the email address of the account.
Follow the prompts to complete the account setup.

Two-factor authentication is an extra layer of security for your account. Each time you log in to your Gmail account from a new device, you'll receive a single-use code on your phone. Enter this code to complete the sign-in.

Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen.
Select My Account. Under Sign-in & security, select Signing in to Google.
Select 2-Step Verification and follow the prompts.

Go to the Yahoo website from your browser and select the settings icon in the upper right corner of the screen.
Select Account info > Account security. You may need to sign in again.
If Two-step verification isn't turned on, you'll need to do that before you continue. Then select Manage app passwords.
Select Outlook Desktop from the drop-down list, and then select Generate.
Yahoo will display an app password for you. Make a note of this password (without the spaces) and use this as the password when adding a new account to Outlook.

Go to the Apple ID website from your browser and enter your Apple ID and password.
If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.
In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password...
Enter a name for your password, such as Outlook, and select Create.
Apple will display an app password for you. Make a note of this password (without the spaces) and use this as the password when adding a new account to Outlook.

Can you have 2 email addresses the same?

Most email providers offer "email aliases" which can let you use separate addresses for the same inbox. For example, a husband and wife sharing the email address "[email protected]" could also receive emails at "[email protected]" and at "[email protected]".

Can I have 2 Gmail email addresses?

Can I Have Multiple Gmail Accounts? The short answer is, "Yes, you can have multiple Gmail accounts." Many professionals have both a personal Gmail account and a work Gmail account tethered to their CRM.