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This article explains how to create and share Google Drive folders with anyone who has a Google account. How to Create Google Drive FolderThe first thing you need to do before you can collaborate with others in Google Drive is to create a folder. It's a handy organizing bin for items you want to share. To create a folder in Google Drive:
Share Your FolderNow that you've made a folder, you need to share it.
Add Documents to the FolderWith the folder and sharing preferences set up, it's super easy to share your files from now on. Select My Drive at the top of the folder screen to return to the screen that displays the files you have uploaded. By default, your Google Drive shows you all your files, shared or not, and organizes them by the date they were most recently edited. Select and drag any document to the new folder to share it. Any file, folder, document, slide show, spreadsheet, or item inherits the same sharing privileges as the folder. Add any document, and boom, it's shared with the group. Anyone with editing access to your folder can do the same thing and share more files with the group. You can use the same method to make subfolders for organizing the content within the shared folder. That way you don't end up with a huge group of files and no method of sorting them. Finding Files in Google DriveYou don't need to rely on folder navigation to find what you need when you work with Google Drive. If you give your files meaningful names, just use the search bar. It's Google, after all. Everyone with editing access can edit your shared docs live, all at the same time. The interface has a few quirks here and there, but it's still much faster for sharing documents than using SharePoint's check-in/check-out system.
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Google Drive is a service that allows users to store up to 15 GB of data for free. This means it’s perfect for storing your work or personal files and accessing them from any computer, phone, or tablet with an internet connection. The best part? It can be used as a collaborative tool where multiple people can simultaneously edit the same document – no more emailing back and forth! Google Drive is an excellent way to share files with your team. It’s fast, easy, and intuitive. It enables multiple users to edit the same document in real-time without sending the files back and forth via other mediums such as email. You can also use Google Drive as your backup system or share large files with clients or collaborators on projects. Let’s now go over the general steps to share files or folders on Google Drive:
Et voila! You’ve just shared your file with your contacts. They will receive an email notification prompting them to accept or decline your invitation. Once accepted, they can access the file in their Google Drive account. How to Share a Single File in Google DriveWith Google Drive, you can access your files from anywhere as long as you have an internet connection. Although it’s possible to share a folder or even your entire Drive, providing such access can expose any private or confidential files in your account to unwanted parties. Luckily, Google Drive comes with the option to share specific files. Your contacts will only have access to the document shared. They won’t be able to view, edit or comment on any other document in your account. Here’s how you can share a single file in Google Drive:
You can also share a file after opening it. To do so,
How to Share Multiple Files in Google DriveIf you need to share multiple files, you’ll be pleased to learn that you can do so in one fell swoop. One option is to create a new folder, add all the files you’d like to share, and then share the folder with your contacts. But this can be quite time-consuming, especially if you have tens or hundreds of files to share. Luckily, there’s an easier way to do it:
How to Limit the Permissions of a Shared FileWhen you share a file and permit others to edit the document, they’ll automatically be able to share the file with anyone in their contact list and deny some people access to the file. In addition, they can copy, print, or download the file. However, with all these privileges, it’s extremely easy for your files to end up in the wrong hands. In the worst-case scenario, you could lose all your data. The good news is that Google allows you to limit what others can do with your file before sending an invitation link. If you don’t want editors to tweak permissions or share the document with others.
Google will then automatically update your settings so that none of the document’s editors can tweak permissions or share the document. Only you can do any of these things. If you want to prevent viewers and commenters from copying, printing, or downloading a file.
How to Give Someone Permissions to a File for a Limited Time?What if you want the other people to have access to a file for a limited time? For example, you could be working on a presentation with your colleague, but you don’t want them to make any changes in the final hours before you present it. You’ll be pleased to discover that Google Drive allows you to give someone permissions for a limited time. It could be anything, from a few hours, days, to several weeks or months. Here’s how to do it:
Additional FAQsHow do I change the ownership of a file in Google Drive?If you want to pass on the ownership of a file to someone else: 1. Open the Google Drive Home screen. 2. Select the file(s) you’d like to share. 3. Click on “Share” in the upper right corner. 4. Enter the email address and click on “Done.” 5. Click on “Share” once again in the upper right corner. 6. Click on the down arrow next to the person’s name. 7. Click “Make Owner.” 8. Click on “Done” to complete the transfer. After transferring ownership, you’ll still have permission to edit or comment on the file unless the new owner decides to change your access. Sharing Is CaringGoogle Drive has been designed to make it easy for employees and teams to collaborate on projects, from large-scale presentations to small office tasks. One of the features that make this possible is file sharing. It’s easy to share files with others and keep track of the changes made by team members through different versions of each file in your library. If you haven’t tried using this handy tool yet, this article outlines all the steps necessary. Have you tried sharing a file in Google Drive? How did it go? Let us know in the comments section below.
Disclaimer: Some pages on this site may include an affiliate link. This does not effect our editorial in any way. Send To SomeoneMissing DeviceHow do I share multiple files on Google Drive app?To share multiple files from your Android phone or tablet, add files to a folder and share the entire folder.. On your Android device, open the app for Google Drive, Docs, Sheets, or Slides.. Next to the file's name, tap More. .. Tap Share.. How do I share multiple folders in Google Drive?Choose who to share with. On your computer, go to drive.google.com.. Click the folder you want to share.. Click Share .. Enter the email address or Google Group you want to share with.. To decide what role people will have with your folder, select Viewer, Commenter, or Editor.. Choose to notify people. ... . Click Send or Share.. |