8th grade washington dc field trip

Dear Parents and Guardians of Students Attending the DC Trip, 

We will hold a parent meeting on Wednesday, Feb 23, from 5:30-6:15 to discuss trip details, accommodations, and COVID protocols. Any parent who is unable to attend should reach out via email to Mr. Keith or Mr. Miller in order to be sent the information which will be discussed about the trip.

Please log in to this zoom link and wait in the waiting room a few minutes ahead of the meeting. 

For parents who have yet to make their final payment, the trip must be paid in full by this Friday, February 26th to remain eligible. The final cost of the trip has been reduced by $25 due to student fundraising, so the last payment is $150. Parents who have already made payment in the original amount will be issued refunds to reflect the reduced cost. Thank you for your patience and continued support of this great opportunity for our students.

Sincerely,

Baldwin DC Trip Coordinators

Nicholas Keith

[email protected]

Nicholas Miller

[email protected]

____________________________________________________________________________________________________

STEM Middle @ Baldwin Road GOES TO WASHINGTON, D.C.

DEPARTURE:      Wednesday, May 11, 2022

                        RETURN:              LATE Saturday, May 14, 2022

Students will leave from the school the morning of May 11 and travel to Gettysburg, PA.  Students will have the opportunity to tour the battlefields before traveling onto Washington, D.C., arriving approximately around 9:00 p.m.  Students will tour D.C. Wednesday evening through Saturday afternoon.  Arrival time back in Reynoldsburg has been scheduled for Saturday, May 14 (early Sunday, May 15 morning) at approximately 1:30 a.m.  This return has proven to be preferable and allows students a chance to rest before school on Monday morning.

The trip is being handled by Scholastica Tours, Inc., of Greensburg, Pennsylvania.  Scholastica has done an outstanding job for us for many years.  The price of the trip per student is $700.00.  This pays for the following:

-transportation via bus to and from Washington, D.C.

-transportation in Washington, D.C.

-all admissions to buildings and presentations, & Gettysburg

-3 nights hotel lodging 

-11 meals

-a company tour guide on each bus

-a group picture 

-a wreath ceremony at the Tomb of the Unknown Soldier

-security guards on each floor at the hotel

-group accident and medical insurance

-an event with dinner

-all taxes and gratuities

-processing and D.C. coordinator fees

-4 SMBR  D.C. t-shirts to be worn on the trip

The payment periods for the trip are as follows:

    First payment of $175.00 is due the week of: Oct. 18- Oct. 22, 2021

    Second payment of $175.00 is due the week of: Nov. 15-19, 2011

    Third payment of $175.00 is due the week of: Jan. 24-28, 2022

    Final payment of $175.00 is due the week of: Feb. 14-18, 2022

             *Checks or Money Order payable to STEM Middle @ Baldwin Rd.

NOTE:  The required payments must be made during the specified times, or your child will become ineligible for the trip.

You can also pay with a credit card at: dc-trip.ticketleap.com/washington-dc-trip-2022/                        

**Additional, non-refundable service fees apply if paying by credit card.

    Money can be refunded by the school through March 11, 2022; after this date, monies will be in the possession of Scholastica Tours and only a percentage of the money will be refunded.  The exact amount to be refunded will be determined by Scholastica Tours.  Refund request forms are available from the trip coordinator or in the school office.

TRIP COORDINATOR CONTACT INFO.

Amie Case             [email protected]            (614) 501-5700

GOOGLE CLASSROOM

All important information for the trip will be posted in the D.C. Trip 2022 Google Classroom.  Please join this Google Classroom using the code: 6dlo56x.

CHAPERONES

    Chaperones for the trip are Reynoldsburg school employees, many being veterans of past D.C. trips.  Chaperones have volunteered their time for this trip.  They know the students, enjoy them, and are committed to make this trip a rewarding experience.

    Chaperones will meet with students several times before the trip.  There will also be one mandatory parent meeting on April 28, 2022 at 7:00 p.m.  At this time, parents will have the opportunity to meet the chaperones and discuss the details of the trip.

FUNDRAISING

    Information about fundraising opportunities will be sent home at a later date.  Students wishing to participate must return the attached fundraiser permission form.  Profit earned will be divided equally amongst all students attending the trip.  

HOW TO RESERVE A PLACE ON THE TRIP

    Complete the attached forms and return them to your child’s Social Studies teacher.  This needs to be completed by THIS FRIDAY, SEPTEMBER 24, 2021.  Eighth grade students currently enrolled at SMBR may NOT add their name to the list after this date.  This is due to the fact that reservations are being made and we need an accurate number to secure tickets and various sites.

    Attached is a list of important dates and deadlines to keep on file for your convenience.  Additional information, as needed, will be given to your child at school.   

Please click HERE to access the forms.

Important Dates: WASHINGTON, D.C., 2021-2022

Sept. 24    Reservation, Eligibility and Fundraiser Permission form DUE

Oct. 4-15    Tri-C Fundraiser

Oct. 18-22    First Payment DUE- $175.00

Nov. 15-19        Second Payment DUE- $175.00

Jan. 17-21        T-shirt design contest

Jan. 24-28        Third Payment DUE- $175.00

Feb. 14-18        Final payment DUE- $175.00 

March 7-11        Roommate Sign-Ups

March 11        Last day for FULL refunds

April 7          Bus meeting #1 (during school day- students only)

April 21        Bus meeting #2 (during school day- students only)

April 28        MANDATORY Parent meeting with chaperones

              7:00 p.m.- Baldwin Road gym

May 5            Bus meeting #3 (during school day- students only)

May 11        Depart for Washington, D.C.

May 14         Return to Reynoldsburg

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